Monthly Archives: October 2011
Welcome to the latest outsourcing blog. In this week’s blog we are looking at the advantages of outsourcing. Overall we can see the advantages are, saving time and money. We will break them down using the following headings.
Advantages of Outsourcing
Focus on Core activities: In periods of growth and decline the company will have the resources available to continue to exceed your customer’s expectations of excellent service.
Cost and Efficiency savings: By outsourcing you have greater control over your spending; you will not have any costs for the service when you are not using the service.
Reduced overheads: The business is not liable for the cost of providing an office environment or the costs of training and development of the personnel to run the office.
Operational Control: A company’s marketing department may not have the staff to complete the operational targets and therefore require some projects to be outsourced.
Staffing flexibility: Outsourcing will allow businesses a lot more flexibility in that they will only pay for the times when the service is used, therefore they have the advantage of having extra staff without the need to go through the hassle of an interview process.
Continuity: If any members of staff become ill for a period of time or leave the business for any reason, outsourcing is a way of plugging the gap.
Internal development: By having your own staff working beside an outsourcing company, the company’s employee’s can develop a new skill set for future use, or can be seconded to another department to help through any particular project the company is involved with.
As we can see from the above there are many advantages to outsourcing, We at The Virtual Office are only too happy to help with your outsourcing needs.
Outsourcing for Growth
As we wrote recently, outsourcing is defined as any task, operation or process that could be performed by you or your employee’s within your business, but is contracted to a third party.
Many business owners find their business is growing or they are trying to spend more time on marketing but find the length of time to complete each task is taking up even more valuable hours on a never ending to do list! This can be very stressful, especially when everyone is looking for more of your time whether its suppliers or customers, and as a result certain aspects of your business begin to suffer, and, of course these harsh economic conditions are placing further financial constraints on businesses which mean it’s not feasible for a business owner to take on staff.
Outsourcing your administration takes off some of the pressure, giving you the freedom to spend more time working on your business rather than just in it
What tasks to outsource? Taking the decision to outsource some of your administrative tasks won’t be something you do lightly. It’s quite daunting when you find yourself having to let go of some tasks and relinquish them from your hands-on control. A manageable way to embark upon an outsourcing relationship is to start by delegating individual tasks or projects.
At the beginning each party needs to learn how to work together, how to communicate efficiently and effectively in order to get the best from each other. As you each start to see the results, you’ll get a feel for competencies and/or weaknesses and adapt accordingly. As trust grows it’s very likely you’ll feel much more comfortable handing tasks over.
The tasks to outsource are the tasks that are not profitable but take up a great deal of time such as credit control, telephone answering and other administrative tasks.